About the Department

Policies and Procedures of the Florida Department of Children and Families



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 Available Topics
Operating Procedures
Publications Management Administration Document Management Information
Legal Travel & Transportation Systems Management Financial Management
Personnel Facilities Acquisition & Management Procurement & Contract Mgmt. Property Management
Adult Services Mental Health/Substance Abuse Economic Self-Sufficiency Family Safety
Inspector General Headquarters Operating Procedures Pamphlets Safety


 PUBLICATIONS MANAGEMENT
CFOP 5-1 Numerical and Subject Index to Administrative Publications 48k
CFOP 5-2 Departmental Administrative Publications System 58k
CFOP 5-3 General Subject Areas 11k
CFOP 5-5 Public Documents: Maintaining a Record When Printing Cost Exceeds Category Three; Copies to State Library 24k

 ADMINISTRATION
CFOP 10-9 Decision Memorandum Process 61k

 DOCUMENTATION MANAGEMENT
CFOP 15-1 Correspondence Management 74k
CFOP 15-2 Standard Letterhead and Business Card Formats 49k
CFOP 15-3 The Departmental Logo 58k
CFOP 15-4 Records Management 108k
CFOP 15-6 Managing and Ordering Departmental Forms 81k
CFOP 15-9 CRequests for Public Records 26k
CFOP 15-10 Departmental Office Symbols 20k
CFOP 15-12 Procedures for Releasing Selected Information Pertaining to a Report of Abuse, Neglect, Exploitation or Abandonment of a Child or Adult 17k
CFOP 15-13 DCFTracker Management System 85k

 INFORMATION
CFOP 25-4 Publishing, Filing, and Distributing Reports Required by Law 42k

 LEGAL
CFOP 30-1 Administrative Rule Promulgation 584k
CFOP 30-2 Response to Subpoenas for C&F Records 7k
CFOP 30-4 Provision of Legal Services to Programs Located within the Department for Administrative Purposes Only 7k
CFOP 30-5 Cases Requiring Entry of a Final Order 6k

 TRAVEL AND TRANSPORTATION
CFOP 40-1 Official Travel of DCF Employees and Non-Employees 655k
CFOP 40-2 Vehicle Management 47k
CFOP 40-5 Acquisition of Vehicles for transporting transportation Disadvantaged Clients 30k

 SYSTEMS MANAGEMENT
CFOP 50-2 Security of Data and Information Technology Resources 71k
CFOP 50-4 Computer Software Licensing and Copyright Policy 12k
CFOP 50-5 Using and Maintaining E-mail Systems 27k
CFOP 50-7 Information Technology Standards 39k
CFOP 50-9 Policy on Procurement of Information Technology Resources 97k
CFOP 50-11 Allocation of Information Technology Resources 24k
CFOP 50-13 Internet/Intranet Policy 36k
CFOP 50-14 Policy on Virus Prevention, Control, Reporting, and Recovery 64k
CFOP 50-22 Policy on Internet and E-Mail Use 78k
CFOP 50-23 Policy on Executive Oversight of Information Technology 12k
CFOP 50-24 Technology Standards Board (TSB): Automation Innovation and Supportability 11k

 FINANCIAL MANAGEMENT
CFOP 55-5 Membership Dues 27k
CFOP 55-7 Fee Assessment and Collection 255k
CFOP 55-9 Internal Fraud Procedures 82k
CFOP 55-18 Data Security on GRANTS System 22k

 PERSONNEL
CFOP 60-1 Chapter 2, Hours of Work, Overtime and Compensatory Leave 18k
CFOP 60-1 Chapter 4, On-Call/Call Back 113k
CFOP 60-4 Chapter 9, Educational Leave Without Pay 58k
CFOP 60-4 Chapter 10, FLSA Agency Plan for Special Compensatory Leave Credits 10k
CFOP 60-4 Chapter 11, Family Supportive Work Program 27k
CFOP 60-4 Chapter 12, Governor's Mentoring Initiative 19k
CFOP 60-5 Chapter 1, Political Activities 13k
CFOP 60-5 Chapter 5, Code of Ethics for Public Officers and Employees 31k
CFOP 60-5 Chapter 6, Whistleblower's Act 10k
CFOP 60-5 Chapter 8, Bonding of Employees 14k
CFOP 60-5 Chapter 11, Employee Relationships with Regulated Entities 43k
CFOP 60-5 Chapter 12, Drug-Free Workplace 47k
CFOP 60-6 Other Personal Services (OPS) Employment 96k
CFOP 60-8 Chapter 1, Employee Personnel Records 42k
CFOP 60-8 Chapter 3, Employee Separations and Reference Checks 27k
CFOP 60-10 Chapter 1, ADA Procedures for Applicants/Employees/General Public 21k
CFOP 60-10 Chapter 2, Informal Discrimination Complaint Procedure 15k
CFOP 60-10 Chapter 3, Interpreter Services for Hearing Impaired Persons 109k
CFOP 60-10 Chapter 4, Prohibited Harassment, Including Sexual Harassment 19k
CFOP 60-11 Chapter 1, Policy on Domestic Violence 25k
CFOP 60-11 Chapter 2, Workplace Violence Awareness and Prevention 23k
CFOP 60-12 Driver's License as a Condition of Employment 26k
CFOP 60-15 Equal Employment Opportunity/Affirmative Action 73k
CFOP 60-16 Methods of Administration: Equal Opportunity in Service Delivery 99k
CFOP 60-17 Chapter 1, Notice of Privacy Policy and Management and Protection of Personal Health Information 47k
CFOP 60-17 Chapter 2, Protected Health Information Complaint/Grievance Procedures 13k
CFOP 60-17 Chapter 3, HIPAA Privacy Monitoring Requirements 87k
CFOP 60-17 Chapter 4, Authorization for Use or Disclosure of Protected Health Information 142k
CFOP 60-17 Chapter 5, Accounting of Disclosures of Protected Health Information 132k
CFOP 60-18 Exemption from Disqualification 50k
CFOP 60-19 Caretaker Screening 69k
CFOP 60-25 Chapter 1, Recruitment and Selection 67k
CFOP 60-25 Chapter 5, Payment of Moving Expenses 54k
CFOP 60-30 Chapter 1, New Employee Orientation Program 15k
CFOP 60-30 Chapter 3, Additional Employment Outside State Government 39k
CFOP 60-30 Chapter 4, Employee Assistance Program 15k
CFOP 60-35 Chapter 1, Performance Evaluation Program for Career Service Employees, and Selected Exempt Service Employees Covered by a Current Collective Bargaining Agreement 39k
CFOP 60-35 Chapter 2, Performance Evaluation Program for Senior Management Service Employees, and Selected Exempt Service Employees Not Covered by a Current Collective Bargaining Agreement 11k
CFOP 60-40 Chapter 3, Annual Leave Carryover Plan 12k
CFOP 60-40 Chapter 4, Sick Leave transfer Plan 74k
CFOP 60-40 Chapter 5, Managing Unauthorized Use of Sick Leave 134k
CFOP 60-40 Chapter 8, Leave for Disasters and Other Emergency Conditions 19k
CFOP 60-40 Chapter 9, Alternative Work Locations 58k
CFOP 60-45 Chapter 1, Recognition and Awards Program 25k
CFOP 60-52 Employees as Guardians Ad Litem 8k
CFOP 60-55 Chapter 1, Standards of Conduct and Standards for Disciplinary Action for Department Employees 19k
CFOP 60-55 Chapter 2, Career Service Grievance Procedure 49k
CFOP 60-70 Chapter 1, Employee Separations and Reference Checks 28k

 FACILITIES ACQUISITION AND MANAGEMENT
CFOP 70-1 Leasing  
CFOP 70-2 Location and Format for Department Signs 30k
CFOP 70-3 Energy Conservation 14k
CFOP 70-4 Fixed Capital Outlay Projects Management and Coordination 19k
CFOP 70-5 Recycling Program 31k
CFOP 70-6 Unauthorized Use of State Telephones, State Owned or Leased Cellular Telephones and Third Party Billing 14k
HRSR 70-7 Construction Contract Bidding, Award & Negotiation  
CFOP 70-8 Management of Real Property 17k
CFOP 70-9 Hazardous Materials - Employee Right To Know 17k
CFOP 70-10 Hazardous Materials - Emergency Planning and Community Right To Know 10k
CFOP 70-11 Archaeological and Historic Resources 20k
CFOP 70-12 Contraband Control 26k
CFOP 70-13 Reinvesting Savings from Energy Grant Investments 15k
CFOP 70-15 Housekeeping 138k

 PROCUREMENT AND CONTRACT MANAGEMENT
CFOP 75-1 Purchasing Policy and Procedures 143k
CFOP 75-2 Contract Management System for Contractual Services 489k
CFOP 75-3 Insurance 102k
CFOP 75-5 Use of Merchant Gift Cards 15k
CFOP 75-8 Policies and Procedures of Contract Oversight 82k
CFOP 75-10 Guide to Competitive Procurement - ITB/RFP/ITN 394k

 PROPERTY MANAGEMENT
CFOP 80-2 Property Management 126k
CFOP 80-3 Disposal of Client Unclaimed Tangible Personal Property 29k

 ADULT SERVICES
CFOP 140-2 Adult Protective Services 150k
CFOP 140-3 Adult Protective Services Protective Supervision Program 127k
CFOP 140-4 Adult Services Protective Intervention 589k
CFOP 140-8 Community Care for Disabled Adults 174k
CFOP 140-10 Home Care for Disabled Adults 163k
CFOP 140-11 Adult Protective Services Registered Nurse Specialist 181k

 MENTAL HEALTH/SUBSTANCE ABUSE
CFOP 155-1 Use of Psychotherapeutic Medications in State Mental Health Treatment Facilities 151k
CFOP 155-2 Operating Capacities at State Mental Health treatment Facilities 75k
CFOP 155-3 State Mental Health Treatment Facilities Mortality Reporting and Review Procedures 75k
CFOP 155-4 HIV/AIDS Screening and Treatment in State Mental Health Treatment Facilities 24k
CFOP 155-5 Supervision of Unlicensed Assistive Personnel Performing Nursing Delegated Tasks and Activities in Mental Health Treatment Facilities 17k
CFOP 155-6 Socio-Sexual Behaviors at State Civil Mental Health Treatment Facilities 26k
CFOP 155-10 Services for Children with Mental Health and Any Co-Occurring Substance Abuse Treatment Needs in Out-of-Home Care Placements for Areas Not Included in the Medicaid Statewide Child Welfare Prepaid Mental Health Plan 158k
CFOP 155-11 The Title XXI Behavioral Health Network 38k
CFOP 155-12 Forensic Transfers to Civil Mental Health Treatment Facilities 34k
CFOP 155-13 Dismissal of Charges for Individuals Remaining Incompetent to Proceed for Five Continuous Years 30k
CFOP 155-16 Service/Treatment Planning Activities in Mental Health Treatment Facilities 132k
CFOP 155-17 Guidelines for Discharge of Residents from a State Civil Mental Health Facility to the Community 66k
CFOP 155-18 Guidelines for Conditional Release Planning for Individuals Found Not Guilty By Reason of Insanity or Incompetent to Proceed Due to a Mental Illness 114k
CFOP 155-19 Competency To Proceed Training, Evaluation and Reporting 51k
CFOP 155-20 Guidelines for Use of Seclusion in Mental Health Treatment Facilities 55k
CFOP 155-21 Use of Restraint in Mental Health Treatment Facilities 81k
CFOP 155-22 Leave of Absence and Discharge of Residents Committed to a State Mental Health Treatment Facility Pursuant to Chapter 916, F.S. 65k
CFOP 155-23 Transfers Between State Forensic Mental Health Treatment Facilities 12k
CFOP 155-24 Guidelines for Infection Control Program in State Mental Health Treatment Facilities 56k
CFOP 155-25 Critical Event Reporting in State Mental Health Treatment Facilities 49k
CFOP 155-26 Specialized Therapeutic Observation in State Mental Health Treatment Facilities 50k
CFOP 155-27 Guidelines for Pre-Release Referral of Residents of State Mental Health Treatment Facilities for SSI and Medicaid 84k
CFOP 155-28 Sexual Misconduct in State Mental Health Treatment Facilities 17k
CFOP 155-29 Management of Minimum Coverage in State Mental Health Treatment Facilities 46k
CFOP 155-31 District Substance Abuse Licensing and Regulatory Policies and Procedures 99k
CFOP 155-32 Bulk Medication Purchasing for Sherriff Operated Jails 51k
CFOP 155-34 Contact Between Special Interest Industries and State Mental Health Treatment Facility Employees 19k
CFOP 155-35 Violence Risk Assessment Procedure in State Mental Health Treatment Facilities 19k
CFOP 155-38 Procedures for Post Commitment Diversion of Individuals Adjudicated Incompetent to Proceed or Not Guilty by Reason of Insanity 17k
CFOP 155-39 Guidelines for Progress Note Documentation in the Medical Record at State Mental Health Treatment Facilities 15k
CFOP 155-40 Use of Electroconvulsive Treatment for Residents of State Mental Health Treatment Facilities 16k
CFOP 155-41 Environmental Risk Management in State Mental Health Treatment Facilities 22k
CFOP 155-45 Guidelines for Conducting Sexually Violent Predator Assessment of Individuals Found Not Guilty By Reason of Insanity and Committed for Involuntary Hospitalization 68k
CFOP 155-47 Processing Referrals from the Department of Corrections 31k
CFOP 155-48 Registration Guidelines for Forensic and Civil Residents Who Are Classified as Sexual Offenders or Sexual Predators 67k
CFOP 155-49 Individuals Served/Employee Relationships 16k

 ECONOMIC SELF-SUFFICIENCY SERVICES
CFOP 165-9 Presumptive Medicaid Eligibility for Pregnant Women 34k
HRSR 165-10 Preliminary Screening of Employees in Sensitive Positions in Economic Services  
CFOP 165-13 Front-End Fraud Prevention 167k
CFOP 165-17 Benefit Recovery Program 569k
CFOP 165-22 ACCESS Program Policy Manual 11k

 FAMILY SAFETY
Desk Reference Family Safety and Preservation Desk Reference 21k
CFOP 175-17 Child Death Review Procedures 234k
CFOP 175-19 Administrative Fines for False Reporting of Abuse, Neglect and Abandonment 25k
CFOP 175-20 Child Protection Teams and Sexual Abuse treatment Programs 24k
CFOP 175-21 Investigative Response 34k
HRSOP 175-22 Diligent Search 13k
CFOP 175-25 Additional and Supplemental Reports 12k
CFOP 175-28 Allegation Matrix 131k
CFOP 175-36 Reports and Services Involving Indian Child 14k
CFOP 175-37 Sharing Records With Children 13k
CFOP 175-38 Reunification 28k
CFOP 175-42 Case Chronological Documentation 9k
CFOP 175-44 Services to Refugee and Entrant Unaccompanied Minors 15k
CFOP 175-46 Duplicate and Sequence Merges 20k
CFOP 175-47 Termination of Services - General 15k
CFOP 175-49 Reports Involving Allegations of Medical Neglect of an Infant with a Life Threatening Condition 19k
CFOP 175-51 Manual Expunction of Florida Abuse Hotline Information System Records 38k
CFOP 175-52 Relicensing Child-Placing Agencies 10k
CFOP 175-54 Interstate Compact on the Placement of Children 253k
CFOP 175-55 Priority Placement under the Interstate Compact on the Placement of Children 94k
CFOP 175-59 Master Trust for Benefit of Family Safety Program Clients 188k
CFOP 175-60 State Institutional Claims 32k
CFOP 175-67 Finalized Adoption Cases and Automated System Client Identifiers 10k
CFOP 175-69 Hospital/Emergency Room Child Abuse Reports 12k
CFOP 175-70 Funeral Arrangements for Children in Foster Care 9k
CFOP 175-71 Title IV-E Foster Care and Adoption Subsidy 357k
CFOP 175-72 New Children in Families with Active Investigations or Case Services or Where Involuntary Termination of Parental Rights Has Occurred in the Past 17k
CFOP 175-76 Employees Involved in Reports of Abuse, Neglect, Abandonment or Exploitation 18k
CFOP 175-77 WAGES/Hardship Exemption - Substitute Care Review 37k
CFOP 175-79 RELATIVE CAREGIVER PROGRAM 141k
CFOP 175-85 Prevention, Reporting and Services to Missing Children 30k
CFOP 175-88 The Prevention and Placement of Child Victims and Aggressors Involved in Child-on-Child Sexual Abuse, Sexual Assault, Seduction or Exploitation in Substitute Care 72k
CFOP 175-91 Abuse and Neglect Clearance of Informal Child Care Providers 37k
CFOP 175-93 TANF Uses in Child Welfare/Community Based Care 206k
CFOP 175-94 Direct Access To Information for Background or Criminal History Checks for Investigations, Emergency Placements, or Out of the Ordinary Circumstances 225k
CFOP 175-96 Coordination of Services Including Mental Health and Substance Abuse Services for Youth in the Care and Custody of the Department of Children and Families and Served by the Department of Juvenile Justice 23k
CFOP 175-97 Interstate Compact on Adoption and Medical Assistance 300k
CFOP 175-98 Pre-Consent Review for Psychotherapeutic Medication Treatment Plans for Children From Birth Through Age 5 in Out of Home Placement 44k

 INSPECTOR GENERAL
CFOP 180-2 Policies and Procedures of the Office of Inspector General 90k
CFOP 180-4 Mandatory Reporting Requirements to the Office of Inspector General 13k

 SAFETY
CFOP 215-1 Loss Prevention 89k
CFOP 215-4 Safety and Loss Control - Fire Safety 23k
CFOP 215-5 Casualty Risk Loss Prevention and Control Program 51k
CFOP 215-6 Incident Reporting and Client Risk Prevention 12k
CFOP 215-8 Institutional Oversight of Human Subject Research and Institutional Review Board Designation 31k

 PAMPHLETS
CFP 15-1 Basics of Records Management 604k
CFP 15-7 Records Retention Schedules Used by the DCF 187k
CFP 45-1 Storage Techniques 11k
CFP 45-2 Physical Inventory Techniques 8k
CFP 45-6 Supply Inventory Management System (SIMS)  
CFP 60-1 Employee Handbook 152k
CFP 70-1 Preparing Facility Programs 40k
CFP 70-3 Operation and Maintenance Housekeeping Guidelines 14k
CFP 70-4 Resource Recovery and Waste Management 22k
CFP 80-1 FLAIR Property Subsystem 16k
HRSP 140-4 Assisted Living Waiver Eligibility Determination Guide  
CFP 170-1 Domestic Violence Center Certification 136k
CFP 175-3 Vital Statistics System User's Guide 53k
CFP 175-4 Florida Adoption Exchange User's Guide 1,930k
CFP 215-1 Safe Practice Guidelines for Operating and Maintaining Department Facilities and Grounds 83k
CFP 215-2 Safe Practice Guidelines for Operating and Maintaining Machinery and Equipment 97k
CFP 215-3 Employee Safety Orientation 69k

 HEADQUARTERS OPERATING PROCEDURES
OP 10-3 Central Office Motor Vehicle Pool 40k
OP 10-5 Issuance and Control of Identification Badges for the Winewood Office Complex 28k
OP 70-4 Policy on Recycling and the Use of Recycling Funds 22k
OP 75-1 Central Office Procedure for Acquiring New Cellular Phone Service 163k