Frequently Asked Questions
- How will the public know what the sub-groups are working on?
The sub-groups have been asked to submit regular updates on their progress to the various administrative staff assigned to assist the Organizational Review Work Group and the Executive Leadership Class members. As the sub-groups develop their plans and determine proposed deadlines and action plans, those administrative staff will provide that information to all interested stakeholders through the Department's Reorganization Web site and the Reorganization Newsletter.
- How will the sub-groups submit their proposals for changes and who has to approve them?
The sub-groups will be working over the coming weeks to develop and complete their draft plans for implementation. Once completed, the sub-groups will submit their plans to Secretary Butterworth for consideration.
- What about all the proposed changes to the Information Technology Section? Who is working on those recommendations?
Established just this week (April 16-20, 2007) the newly formed Information Technology Work Group is composed of members of the Department's Executive Leadership class, field management and the Chief Information Officer. Together this group will be evaluating the recommendations of the Organizational Review Work Group to develop plans to put those recommendations into action.
- Secretary Butterworth has said he agrees with the proposed circuit/region concept. Does that mean the transition is definitely happening?
The proposed circuit/region concept proposed by the Organizational Review Work Group would require the Department to request changes in Florida's statute. The Department of Children and Families is unique from many other state agencies in that much of the Department's organizational structure is outlined in statute. The Department has drafted a bill and that bill has begun to travel the legislative process for passage into statute that would shift the Department's structure from its current districts to circuits and regions.
- What happens if the Legislature doesn't approve the organization plan this session?
Department leadership is very passionate about reorganizing our structure so much of the Department's operationally-related decision making can be shifted from the state level to the community level. Leadership also wants the Department's leaders at the local level to coordinate as much as possible with other community partners. If the proposed legislation does not pass, Department leadership will work to figure out how we can achieve similar results (decision making and partnership building at the community level) without a change to statute.
- What if we want to submit questions or feedback directly to the sub-groups… how do we do that?
The Department's Reorganization Web site will soon include a feature that allows all Web site viewers to submit questions and feedback related to the proposed reorganization. The feature is expected to be up and running by Friday, April 27, 2007.
- Do all Department employees need to be monitoring the reorganization?
Although the recommendations made by the Organizational Review Work Group are very specific to certain units in the Department, we encourage all Department employees and stakeholders to track the progress of the Department's reorganization and understand our focus and direction.
- In the Organization Review Final Report, what do the numbers on the Tables of Organization for the Regions and Circuits refer to?
These numbers refer to the positions assigned to the District Administration budget entity (204). For example, this does not include positions that are assigned to Family Safety or Substance Abuse and Mental Health.
- The Southeast Zone currently has a pilot project for Contract Administration called the Contract Resource Team. It includes Contract Administration with additional resources and supports for contract managers. Will this pilot continue with the reorganization plan or will it go back to the standard contract administration?
The chart in the Organizational Review Final Report was not created to be specific to current organizational titles. The Contract Resource Team is represented as "Contract Administration" in the legend box at the bottom of the chart that is entitled "Region D" for Circuits 11, 15, 16, and 17. In the proposed reorganization, this unit is recommended to be part of the entity entitled "Performance Planning and Improvement" which is part of the Region organizational structure. We are excited about the Southeast Region piloting the Contract Resource Team function. An evaluation of that pilot will occur in the fall of 2007 and future implementation decisions related to the pilot and its statewide impact will result from the evaluation.
- In the Organizational Review Final Report, the Region and Circuit organizational templates show that the Performance Planning & Improvement function in each region includes Quality Assurance, but in the narrative of the report, it says that Quality Assurance personnel in the field should report to the Regional Program Offices. Which is correct? Are there any functions listed under Performance Planning & Improvement (Contract Administration or Client Relations, for example) that belong elsewhere?
Programmatic Quality Assurance would report to the Region under the Program for each Program. The Quality Assurance role that is listed under the Performance Planning and Improvement in the Region would include the Quality Improvement staff currently in the Zones and positions that would come from Headquarters as detailed in the "Quality Management" section in the full report.