Substance Abuse and Mental Health Program
Incident Reporting and Analysis System (IRAS)
The following information explains the process for provider staff to become registered IRAS Users. The only providers who need to have staff register are:
- Managing entities (MEs)
- Substance abuse providers licensed by the Department but not contracted by the Department.
Before provider staff can register to use IRAS, the provider must be registered in the Department's provider database. Managing entities are already registered in the provider database. Non-contracted substance abuse providers may or may not be registered in the provider database. If your provider needs to register, or you are unsure if your provider is registered, send an email with the complete name and address of the facility to Sherry Catledge at DCF.
Provider Staff Registration
Please follow the steps below to register.
Determine what IRAS user role is appropriate for you. Each provider that is required to submit incident reports to IRAS must have at least two staff members registered in the role of Incident Coordinator. Additional staff may be registered in other roles such as Initiator or Viewer. See the IRAS User Guide for details on these and other user roles.
Complete the required HIPAA and Security Awareness trainings (if you have not done so already) and save the completion certificates.
To access the HIPPA and Security Awareness Training, you may visit the DCF Training page.
Complete a Provider Data Security Enrollment Form(also referred to as the Database Access Request Form) and obtain your supervisor's signature on it.
Email completed Provider Data Security Enrollment Form and completion certificates for HIPAA and Security Awareness trainings to:
- Your Regional or Managing Entity Data Liaison, if you are a staff member of a managing entity (ME), or
- Sara Griffith at DCF, if you are a staff member of a private (non-contracted) substance abuse provider licensed by the Department.
You should receive your IRAS password by email within 5 business days. If you do not, please follow-up with Sara Griffith at DCF.
Login to the DCF Web Portal with your LDAP and IRAS password.
Watch the IRAS training video to learn how to submit incident reports.
Review the IRAS User Guide for more details (This guide is also accessible within the IRAS system).
Review DCF Operating Procedure, CF-OP 215-6, to learn what incidents must be reported and the responsibilities of provider staff.
This completes your registration. You should now be able to access IRAS to submit or view incidents. If you have technical problems while using IRAS (other than with the registration process), email DCF_Helpdesk@dcf.state.fl.us. For problems with the registration process, contact Sara Griffith.